Information for GTAs: Exam invigilation in the Adam Smith Business School

The School scans student cards to record attendance at  exams.

Please refer to ASBS guide "Additional invigilation info".

Please ask students at the end of the exam to check that they have (using the Standard Character Set provided):

• written their student number
• sheet number
• question number
• course code
• exam date

Please count the number of students against the number of answer sheets you collected and let the administration staff know when you return the exam paperwork to the School.  The number of students in attendance should match the number of answer sheets collected (not individual sheets per students, 1 "lot").  An exam could have 3 questions to answer and a student could also use continuation sheets for some questions so 1 student may have 5 answer sheets; you can loosely fold the answer sheets for counting purposes to allow you to count 1 lot per student and unfold them before placing them in the plastic box. 

 Please refer to ASBS guide "Additional invigilation info".

Students whose first language is not English are entitled to use a Language Dictionary.

Students would have been asked before the exams to complete the online Dictionary Form on Moodle.  

Please spot check any dictionaries.  Should you come across any inappropriate use please confiscate the Dictionary,  record student's details and notify the Programmes Administrator.

An announcement, included in your invigilation pack, should be made to students at the start of the exam by the lead / experienced invigilator.

From time to time, invigilators are unable to complete their duties at short notice and this can cause serious difficulties.  As such, the School decided to implement Registry’s relief invigilator system.

Relief invigilators will be allocated a venue and will invigilate with a colleague. If they are required elsewhere, they will be telephoned to invigilate in another venue (please have your mobile on before the start of an exam if you are a relief invigilator).

It is essential that you diarise all invigilation slots carefully and accurately to ensure reliability and that exams in the School are not jeopardised in any way.

Most students with disabilities are entitled to 15 mins extra time per hour.  Those students sitting their exams in a main venue should have the extra time at the beginning of the exam and be seated at the back of the room to avoid disruption when the rest of the class arrives.

If a student uses a computer, please check that the work has been saved on the USB provided by the Programmes Administrators and that it can be opened before leaving the exam room.

Please see below links to the different answer sheets for info:

• TeleForm Answer Sheet Lined (TASL)     
• TeleForm Answer Sheet Unlined (TASU)
• TeleForm Continuation Sheet Lined (TCSL)
• TeleForm Continuation Sheet Unlined (TCSU)
• TeleForm Continuation Sheet Graph (TCSG)
• TeleForm Multiple Choice Questions A-D (TMCQ_A-D)
• TeleForm Multiple Choice Questions A-E (TMCQ_A-E)

Those are guidelines sent to all staff before each degree examination diet.  Some of it is relevant for in-course exam invigilation therefore useful for you to be aware of.

You should have been given access to the Administration Suite outwith office hours via your student id card.

Please try your card to see if it works.  If it doesn't, please contact Lorna Wilson at Reception.

Please provide us with your mobile number in case we need to contact you urgently.

We rely on you to invigilate the in-course exams therefore if you could no longer invigilate an exam for any reason, please notify us as soon as possible.

Should you experience any issues during an exam, telephone:

• Deborah Tennent:  0141 330 3723 (if exam taking place between 9am - 5pm)
• The Programmes Administrator for the exam (if exam taking place after 5pm)
• The School's Reception: 0141 330 4542 / 3993

Should you have any queries concerning registering as GTAs, training opportunities or your current workload, please contact your Subject Support Administrator below.

More information can also be obtained from the webpage below 

http://www.gla.ac.uk/schools/business/informationforstaff/gta/

• Workload Model related tasks (producing marking schedules/allocations, generating teaching agreements/contracts etc.) for the three subjects: Nargause Majid
• Admin related tasks for the three subjects:  Lynn Miller 

A new email address for the team has been set up therefore please send any requests to: Business-School-Subject-Support@glasgow.ac.uk

You will be paid your hourly rate.  You will record your own hours onto the HR Core system.

Please consult GTAs' webpage for further details and guide: http://www.gla.ac.uk/schools/business/informationforstaff/gta/

The School has agreed payment as detailed below:

• 1 hour exam will be paid 2 hours (including time to collect paperwork 30 mins before the exam, collect the answer sheets and return them to the School at the end of the exam)

• 2 hours exam will be paid 3 hours - as above

• 15 mins or 30 mins will be added for those invigilating students with disabilities who have extra time (15 mins / hour).

Here is for your information some questions asked by GTAs in a session which took place in 2014/15.

We all know how difficult finding rooms around the University can be so please see below some links which might be useful:

http://www.gla.ac.uk/services/estates/timetabling/roomphotos/

 http://www.gla.ac.uk/services/estates/timetabling/locationmaps/

Remember that you can also use the University App:

https://frontdoor.spa.gla.ac.uk/spacett/location/buildingfrom.m

Please see below some links related to the invigilation duties:

TeleForm project:

http://www.gla.ac.uk/colleges/socialsciences/staff/learningandteaching/ams/ 

 Estates & Building to report a fault with a room

 https://ebhelpdesk.mis.gla.ac.uk/helpdesk/htdocs/common/default_gl.php